If you’re planning to transport your vehicle, learning how to prepare your car for shipping is one of the most important steps you can take. Proper preparation ensures your vehicle stays safe during transit, helps avoid delays, and can even save you money on hidden costs.
In this guide, we’ll show you exactly what to do before your vehicle is picked up by a carrier. Whether you’re shipping across the state or across the country, following these simple tips will give you peace of mind and a smooth shipping experience.
Why Preparing Your Car for Shipping Is Essential
Many people underestimate the importance of preparation. Auto transport companies expect your vehicle to be ready for pickup, and failure to prepare properly can result in:
- Delays in pickup or delivery
- Extra fees for unexpected issues
- Damage due to unsecured parts or items
- Possible denial of service if the vehicle is not in safe condition
When you know how to prepare your car for shipping, you’re helping both yourself and the transport provider. A prepared car saves time, reduces stress, and prevents disputes.
Step-by-Step Checklist: How to Prepare Your Car for Shipping
Here’s a comprehensive checklist you can follow:
1. Wash Your Car Thoroughly
Clean the exterior so you and the driver can spot any existing dings, scratches, or paint chips. A clean surface ensures more accurate inspection notes.
2. Take Photos of the Vehicle
Document your car’s current condition with clear photos from all angles. Don’t forget the interior, too. Use timestamps to validate the images.
3. Remove All Personal Belongings
Transport carriers are not responsible for any personal items left in the vehicle. Remove:
- Electronics
- Loose items in the trunk
- Toll tags and parking passes
- Sunglasses, chargers, and other common small items
4. Check for Leaks and Mechanical Issues
Ensure there are no active leaks and that your car starts and moves. If your car is not operable, inform the transport company in advance. Consider checking:
- Brake fluid and oil levels
- Transmission performance
- Battery status
5. Disable Alarms and Anti-Theft Devices
To avoid unnecessary delays or issues during transport, disable all alarm systems. If it cannot be disabled, provide detailed instructions for the driver.
6. Leave Only a Quarter Tank of Gas
Your car doesn’t need a full tank. A quarter tank is enough for loading and unloading without adding unnecessary weight or risk.
7. Inflate Tires and Check Battery
Make sure your tires are fully inflated and your battery is in good condition. A flat tire or dead battery may cause complications during loading or unloading.
8. Lock Your Car After Inspection
Once the carrier completes the pre-shipping inspection and you’ve signed the bill of lading, your car should be locked before shipping.
Pre-Shipping Inspection Table
| Task | Action Required | Why It Matters |
|---|---|---|
| Wash your car | Exterior only | To identify pre-existing damage |
| Take photos | Interior & exterior angles | Provides proof if a claim is needed |
| Remove personal items | Trunk & cabin | Not covered by carrier’s insurance |
| Check for leaks | Engine, undercarriage | Prevents messes and protects other vehicles |
| Disable alarm | Anti-theft system | Avoids unnecessary disruption |
| Gas tank | 1/4 full | Reduces weight and improves safety |
| Tires & battery | Fully inflated/charged | Ensures operability |
| Lock vehicle | After inspection | Secures the interior and prevents theft |
Special Considerations for Classic and Luxury Cars
If you’re transporting a high-value vehicle, knowing how to prepare your car for shipping becomes even more critical. These cars often require extra care due to their value and condition.
Recommendations:
- Opt for enclosed transport to protect from weather and road debris
- Use a breathable car cover if permitted by the carrier
- Request additional insurance coverage for high-value vehicles
- Select a company with proven experience in luxury or vintage car shipping
Tips to Ensure a Smooth Shipping Experience
- Communicate with your carrier about pickup and drop-off times
- Confirm contact information is up to date
- Keep your phone handy during the shipping window
- Prepare documents like the bill of lading and vehicle title if needed
- Be present (or assign someone you trust) during pickup and delivery
- Read reviews of your carrier to ensure they’re reputable and responsive
Check this FMCSA guide on choosing a transporter →
What Not to Do Before Car Shipping
Avoid these common mistakes:
- Filling up the tank – adds weight and potential safety hazards
- Leaving valuables inside – not protected or insured
- Failing to check tire pressure – may lead to loading issues
- Neglecting paperwork – causes delays or delivery refusals
- Not disclosing vehicle condition – surprises can lead to cancellation
Why Choose John 3:16 Transport
At John 3:16 Transport, we provide a worry-free shipping experience. We help you prepare every step of the way and ensure your vehicle is treated with the care it deserves.
- Door-to-door service across the U.S.
- Licensed and insured carriers
- Affordable quotes with no hidden fees
- Real-time tracking and friendly support
- Enclosed and open carrier options available
Request your free car shipping quote now →
FAQ: How to Prepare Your Car for Shipping
Do I need to clean my car before shipping it?
Yes, a clean car makes inspection easier and helps identify any pre-existing damage.
Can I leave stuff in the car?
No. Personal items are not covered by insurance and may delay the shipping process.
What if my car doesn’t run?
Let your carrier know in advance. Non-operable cars require special loading equipment.
Do I need to be present at pickup and delivery?
It’s recommended, or you can authorize someone to act on your behalf.
What happens if there’s damage during shipping?
You’ll use the pre- and post-shipping inspection reports and photos to file a claim through the carrier’s insurance.
Final Thoughts
Learning how to prepare your car for shipping is essential for anyone using auto transport services. With just a bit of planning, you can ensure a safe, smooth, and stress-free experience.
From documentation and inspection to the final delivery, every detail matters. Trust your car to a team that values quality and service—trust John 3:16 Transport.
