A car shipping inspection is a crucial step in the auto transport process. It helps document your vehicle’s condition before and after shipping, ensuring transparency and accountability. Whether you’re shipping across the country or internationally, knowing what to expect during the inspection can help you avoid disputes and file a claim if needed.
In this guide, we’ll cover everything you need to know about a car shipping inspection, from preparation to what happens if damage is found.
🔍 1. What Is a Car Shipping Inspection?
A car shipping inspection is a detailed evaluation of your vehicle’s condition before and after transport. The carrier inspects the car for pre-existing damage, scratches, dents, and other issues.
When Does the Inspection Happen?
📌 Before Pickup: The carrier documents the vehicle’s condition before loading it onto the transport truck.
📌 After Delivery: The carrier and the recipient inspect the vehicle to ensure no damage occurred during transit.
💡 Tip: The inspection is recorded on a Bill of Lading (BOL)—this document is essential for filing a damage claim if needed.
📝 2. How to Prepare Your Car for Inspection
Preparing your car properly makes the inspection process faster and more accurate.
Checklist Before the Inspection:
✅ Wash the Car – A clean vehicle makes it easier to spot damage.
✅ Remove Personal Items – Transport insurance does not cover personal belongings inside the car.
✅ Check for Leaks – Ensure no oil, coolant, or fuel leaks.
✅ Document the Car’s Condition – Take high-resolution photos from multiple angles.
✅ Ensure Tires Are Properly Inflated – Prevents damage during loading/unloading.
✅ Leave the Gas Tank 1/4 Full – Required for safe transport.
💡 Tip: Use a smartphone or camera with a timestamp to record photos as proof of the car’s condition.
📄 3. What Happens During the Pre-Shipping Inspection?
At pickup, the driver will:
✔ Walk around the vehicle and check for dents, scratches, rust, and other exterior damage.
✔ Inspect the windows, mirrors, and lights for cracks or damage.
✔ Document findings on the Bill of Lading (BOL) and ask you to sign it.
✔ Give you a copy of the BOL as a reference.
💡 Tip: If you disagree with the driver’s inspection, take additional photos and make notes on the BOL before signing.
📦 4. What Happens During the Post-Shipping Inspection?
At delivery, you (or the recipient) must inspect the vehicle before signing the final paperwork.
Steps to Follow:
✔ Examine the Exterior: Look for new scratches, dents, or paint damage.
✔ Check the Interior: Ensure seats, dashboard, and controls are intact.
✔ Verify the Odometer: Make sure no unauthorized driving occurred.
✔ Start the Car & Test Features: Check the brakes, lights, and windows.
✔ Compare with Pre-Shipment Photos: Identify any new damage.
💡 Tip: If the car arrives at night, use a flashlight or inspect it under bright lights.
🚨 5. What to Do If Damage Is Found?
If your car arrives with new damage, follow these steps:
1️⃣ Take clear photos of the damage from multiple angles.
2️⃣ Note the damage on the Bill of Lading before signing.
3️⃣ Request a copy of the Bill of Lading for your records.
4️⃣ Contact the Auto Transport Company and file a claim immediately.
5️⃣ Submit Documentation (photos, the BOL, and repair estimates) to support your claim.
💡 Tip: Most carriers process claims within 10 to 30 days, depending on insurance policies.
🛡️ 6. Does Auto Transport Insurance Cover Damage?
All licensed auto transport companies must carry cargo insurance, but coverage varies.
| Transport Type | Insurance Coverage | Additional Insurance Available? |
|---|---|---|
| Open Transport | $50,000 – $100,000 | Yes, through third-party providers |
| Enclosed Transport | $100,000 – $500,000 | Yes, recommended for luxury cars |
💡 Tip: If your car’s value exceeds $50,000, consider gap insurance for full protection.
🚚 7. How Long Does a Car Shipping Inspection Take?
| Inspection Type | Estimated Time |
|---|---|
| Pre-Shipping Inspection | 15 – 30 minutes |
| Post-Shipping Inspection | 10 – 20 minutes |
💡 Tip: Rushing through the inspection can lead to missed damage—always take your time.
⚠️ 8. Common Mistakes to Avoid During Inspection
🚫 Skipping the Inspection – Never sign paperwork without checking your car first.
🚫 Failing to Take Photos – Photos serve as proof if damage occurs.
🚫 Signing a Blank Bill of Lading – Ensure all details are filled out before signing.
🚫 Forgetting to Check the Odometer – Prevents disputes over unauthorized driving.
💡 Tip: If you can’t be present for delivery, assign a trusted person to inspect the car for you.
📌 9. What If You’re Not Available for Inspection?
If you’re unavailable at pickup or delivery:
✅ Authorize a Representative – A friend, family member, or coworker can inspect on your behalf.
✅ Use a Power of Attorney (POA) – Some companies require this for third-party pickup.
✅ Ask the Carrier for Photos – Some transporters provide pictures upon request.
💡 Tip: Always notify the transport company in advance if someone else is handling the inspection.
🚀 Conclusion: Make Sure Your Car Shipping Inspection Is Thorough
A car shipping inspection is your best protection against disputes and ensures accountability.
To recap:
✅ Wash and document your car before shipping.
✅ Inspect and sign the Bill of Lading at pickup and delivery.
✅ Take photos and compare them before signing final paperwork.
✅ If damage is found, file a claim immediately with supporting evidence.
By following these steps, you’ll ensure a smooth, hassle-free car transport experience.
