Shipping a car requires the right paperwork to ensure a smooth and hassle-free transport process. Whether you’re shipping across the country or internationally, having the correct documents ready can prevent delays, extra fees, or even shipment cancellations.
In this guide, we’ll explain all the necessary documents for car shipping, when you need them, and how to prepare your paperwork.
📜 1. Bill of Lading (BOL) – The Most Important Document
What Is It?
The Bill of Lading (BOL) is the official contract between you and the auto transport company. It details:
✅ Pickup and delivery locations
✅ Vehicle condition report (before and after shipping)
✅ Carrier information
✅ Insurance coverage details
Why It’s Important:
- Serves as proof of shipment.
- Documents any pre-existing damage before transport.
- Required to file an insurance claim if damage occurs.
💡 Tip: Always inspect your car and note any existing damage on the BOL before signing.
🚗 2. Vehicle Title & Registration – Proof of Ownership
Do You Need the Title to Ship a Car?
✅ Domestic Shipments: No, a title is usually not required for shipping within the U.S.
✅ International Shipments: Yes, a clear title is required for customs clearance.
Why It’s Important:
- Proves you own the car or have legal permission to ship it.
- Prevents fraudulent vehicle shipments.
💡 Tip: If you’re shipping a leased or financed car, check with the lender for additional requirements.
🛂 3. Valid Photo ID – Required for Identification
What You Need:
✅ Driver’s License (most common)
✅ Passport (if shipping internationally)
Why It’s Important:
- Confirms your identity as the vehicle owner.
- Required when dropping off or receiving the vehicle.
💡 Tip: Some companies may allow a representative to receive the car on your behalf with proper authorization.
🏦 4. Lienholder Authorization – If the Car Is Financed or Leased
When Do You Need It?
✅ If your car is financed or leased, you need written permission from the lender to ship it.
Why It’s Important:
- Prevents unauthorized transport of a vehicle with an active loan.
- Required for international shipping to clear customs.
💡 Tip: Contact your lender at least 2 weeks in advance to avoid delays.
📑 5. Proof of Insurance – Protection During Shipping
Do You Need Insurance to Ship a Car?
✅ No, but recommended – Auto transport companies must carry cargo insurance, but coverage may be limited.
Why It’s Important:
- Confirms your car is protected in case of damage.
- Helps you file a claim if needed.
💡 Tip: Ask the carrier for a Certificate of Insurance (COI) to verify coverage.
🌎 6. Customs Documents – For International Car Shipping
If you’re shipping a car outside the U.S., you’ll need:
✅ Original Vehicle Title – Required for export clearance.
✅ Export Declaration (EEI) – For cars valued over $2,500.
✅ Bill of Sale – Proves purchase price for customs.
✅ Import Permit (If Required) – Some countries need special import authorization.
💡 Tip: Check the destination country’s import laws to avoid surprises.
🛠️ 7. Power of Attorney (POA) – If Someone Else Is Handling the Shipment
If you can’t be present at pickup or delivery, you may need to authorize another person to act on your behalf.
Why It’s Important:
- Allows a friend, family member, or broker to handle paperwork for you.
- Required for military and corporate vehicle relocations.
💡 Tip: Most companies provide a simple POA form if needed.
🔍 8. Additional Documents for Specific Situations
| Document | When You Need It |
|---|---|
| Military Orders | If shipping a car under a military relocation program. |
| Emission & Inspection Certificates | Some states (California, New York) may require compliance. |
| Sales Receipt or Bill of Sale | If shipping a recently purchased vehicle. |
💡 Tip: Always ask your auto transport company if additional documents are required based on your location.
📦 How to Prepare Your Documents for Car Shipping
📂 Keep a digital copy of all documents on your phone or email.
📂 Bring a printed copy of the Bill of Lading and ID to the pickup.
📂 Verify all paperwork with the carrier before transport.
💡 Tip: If shipping internationally, start the paperwork process at least 3-4 weeks in advance.
🚀 Conclusion: Be Ready with the Right Car Shipping Documents
Having the correct documents makes car shipping easy and stress-free.
To recap:
✅ Bill of Lading (BOL) – The most important document.
✅ Vehicle Title & Registration – Needed for international shipping.
✅ Valid ID – Required at pickup and delivery.
✅ Lienholder Authorization – If the car is leased or financed.
✅ Proof of Insurance – Optional but recommended.
✅ Customs Documents – Needed for international shipments.
✅ Power of Attorney – If someone else is handling your shipment.
By preparing these documents in advance, you’ll avoid last-minute delays and ensure a smooth auto transport process.
